If you are hired to this position, you will be employed by Magnit Global. You will not be employed by City National Bank.
The Responsibilities
- Answer phones and direct/transfer calls as needed or assist callers with inquiries.
- Greet visitors, generally ensure they are comfortable.
- Manage conference room reservations, ensure rooms are set up as needed with refreshments. Order meals as requested.
- Manage reservations for visitor workspaces. Ensure spaces are set up for visitor in terms of equipment.
- Manage provisioning and reclaiming of temporary ID badges.
- Assist with sorting and distribution of mail and receive packages.
- Make deposits at bank as needed.
- Assist Office Ops team as needed. May assist with equipment or ID Badge orders with onboarding team.
- Monitor team mailbox – action as needed. Ensure all requests are responded to, either on own or through collaboration with rest of team. File and maintain the team mailbox.
- Manage relationships and ensure proper service with post office, Fed Ex, other outside vendors.
- Mail - Sort and distribute mail using one of these methods: scan and email or leave on colleague desk. On occasion, take certified mail to post office. Assist with packing and sending out of FedEx packages.
- Make deposits at bank as needed.
- Ensure desks of departing colleagues and visitor desks are cleaned on a regular and timely basis. Set up desks for new joiners.
- Order and maintain office and pantry supplies. Stock print rooms with needed supplies. Collaborate with day matron on stocking of pantries.
- Maintain good relationship with day matron and onsite facilities staff. Collaborate with both on status of repairs and maintenance of office.
- Report, track, and manage repairs for NY office (both equipment and space). Generally maintain office in excellent working condition as well as supplies well organized.
- Monitor team mailbox for facilities or supply requests.
The Qualifications
- 4 Years Experience
- Intermediate level concepts, principles and practices of providing administrative support.
- Performing a range of staff and/or operational support activities for a manager or group of managers.
- Answering telephones and assisting visitors.
- Prepare, transcribing, composing, typing, editing correspondence, agendas and minutes and other documents.
- Scheduling and coordinates meetings, events, interviews and appointments.
- Preparing reports.
- Gathering and analyzing basic information.
- Establishing and maintaining files, databases, and other records.
- Performing routine analyses and calculations involved in preparing reports.
- Sorting, screening and distributing mail.
- Operating standard office equipment and using required software applications.
- Maintain currency in modern office management methods and techniques.
- Read, comprehend and apply business related information.
- Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.
- Communicate effectively, both orally and in writing.
- Work collaboratively within a team environment.
- Provide a high level of customer service.
- Establish and maintain effective working relationships.
This is the pay range that Magnit reasonably expects to pay for this position: $29.00/hour - $31.07/hour
Benefits: Medical, Dental, Vision, 401K
